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District Policy Manual

SECTION A: FOUNDATIONS AND BASIC COMMITMENTS
SECTION B: BOARD GOVERNANCE AND OPERATIONS
SECTION C: GENERAL SCHOOL ADMINISTRATION
SECTION D: FISCAL MANAGEMENT
SECTION E: SUPPORT SERVICES
SECTION F: FACILITIES DEVELOPMENT
SECTION G: PERSONNEL
SECTION H: NEGOTIATIONS
SECTION I: INSTRUCTION
SECTION J: STUDENTS
SECTION K: SCHOOL-COMMUNITY RELATIONS
SECTION L: EDUCATION AGENCY RELATIONS

SECTION A: FOUNDATIONS AND BASIC COMMITMENTS. Section A of the policy classification system is a repository for statements related to the district’s legal role in providing public education and the underlying principles on which the district operates. The policies in this section provide a setting for all of the school board’s other policies.
Policy Regulation Form Description
AA


School District Legal Status
ABA

Community Involvement in Decision-Making (Also KC)
ABAA
ABAA-R

Title I “Parental Involvement Guidelines”
ABAB


Parent Involvement Policy
ABAC


Relations with Parents
AC

AC-E(1)
Nondiscrimination in Federal Programs
AC-E(2)
Nondiscrimination in Federal Programs Appeal to Superintendent
AC-E(3)
Nondiscrimination in Federal Programs Appeal to Board
ACAA

ACAA-E(1)
Sexual Harassment Policy
ACAA-E(2)
Sexual Harassment Complaint Appeal to Superintendent
ACAA-E(3)
Sexual Harassment Complaint Appeal to Board
ACB


Nondiscrimination on the Basis of Handicap
AD


School Philosophy
ADA


Mission Statement
ADB


School District Goals and Objectives
AE


Wellness Policy
AFF


Complaint Policy for Federal Programs
AH
AH-E(1)
Conflict of Interest Discloure and Authorization
AH-E(2) School Board Action on Conflict of Interest

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SECTION B: BOARD GOVERNANCE AND OPERATIONS. Section B of the policy classification system is a repository for statements about the school board – how it is elected, organized; how it conducts its meetings and operates. This section includes bylaws and policies which establish the board’s internal operating procedures.
Policy Regulation Form Description
BA
Board Operational Goals
BB
School Board Legal Status
BBA
School Board Powers and Duties
BBAA
Board Member Authority
BBB
School Board Elections
BBBA
Board Member Qualifications
BBBB
BBBB-E
Board Member Oath of Office
BBC/BBD
Board Member Resignation/Removal from Office
BBE
BBE-R
BBE-E
School Board Member Vacancy
BBF
School Board Member Ethics
BCA
Board Organizational Meeting
BCB
Board Officers
BCC
Appointed Board Officials
BCD
BCD-E
Board-Superintendent Relationship
BCE
Board Committees
BCF
Advisory Committees to the Board
BCG
School Attorney
BD
School Board Meetings
BDA
Electronic Communication by Board Members
BDC
Executive Sessions
BDDA
Notification of Board Meetings
BDDB
BDDB-E
Agenda Format
BDDC


Agenda Preparation and Dissemination
BDDD
Quorum
BDDE
BDDE-E
Rules of Order
BDDEA
Parliamentarian
BDDF
Voting Method
BDDG
Minutes
BDDH
BDDH-E(1)
Public Participation at Board Meetings (Also KD)
BFC
Policy Adoption
BFCA
Board Review of Regulations (Also CHB)
BFD
Policy Dissemination
BFE
Administration in Policy Absence (Also CHD)
BFF
Suspension of Policies
BFG
Policy Review and Evaluation…Manual Accuracy Check
BHA
New Board Member Orientation
BHAA
Board Member Education
BHB
Board Member Development Opportunities
BHD
Board Member Compensation and Expenses
BJ
School Board Memberships
BK
BK-E
Evaluation of School Board Operational Procedures (AFA)

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SECTION C: GENERAL SCHOOL ADMINISTRATION. Section C of the policy classification system provides a repository for statements about the school district management, the administrative structure, school building and department administration. It is also the location for personnel policies that pertain to the superintendent.
Policy Regulation Form Description
CA
Administration Goals
CBA
Superintendent’s Job Description
CBB
Recruitment and Appointment of Superintendent
CBC/CBD
Superintendent’s Contract/Compensation and Benefits
CBG
CBG-E
Evaluation of the Superintendent (Also AFB)
CC
Administrative Organization Plan
CCA
Organizational Chart
CCB
Lines of Authority
CD
Administrative Management Team
CE
Administrative Councils, Cabinets, and Committees
CF
School Building Administration
CH
Policy Implementation
CHA
Development of Regulations
CHB
Board Review of Regulations (Also BFCA)
CHC
Regulations Dissemination
CHCA
Approval of Handbooks and Directives
CHD
Administration in Policy Absence (Also BFE)
CIA
Principal Evaluations
CK
Program Consultants
CM
School District Annual Report

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SECTION D: FISCAL MANAGEMENT. Section D of the policy classification system provides a repository for statements concerning district fiscal affairs and the management of district funds. Statements relating to the financing of school construction, however, are filed in the F Section (Facilities Development).
Policy Regulation Form Description
DA
Fiscal Management Goals
DB
Annual Budget
DBB
Fiscal Year
DBC
Budget Deadlines and Schedules
DBD
Budget Planning
DBDA
General Fund Balance
DBH
Budget Adoption Procedures
DBJ
Budget Implementation
DBK
Budget Transfer Authority
DBKA
Promissory Notes
DC
Taxing and Borrowing Authority/Limitations
DCA
Excess Tax Levy (Opt-Out)
DD
Funding Proposals and Applications
DE
Revenues from Tax Sources
DFA
Revenues from Investments
DFB
Revenues from School-Owned Real Estate
DG
Depository of Funds
DGA
Authorized Signatures
DGD
Credit Card Use Policy
DH
Bonded Employees and Officers
DI
Fiscal Accounting and Reporting
DIB
Types of Funds
DIC
Financial Reports and Statements
DID
Inventories
DID-A
Fixed Asset Capitalization Policy
DIE
Audits
DJ
Purchasing
DJB
Petty Cash Accounts
DJBA
Incidental Accounts
DJC
Bidding Requirements
DJD
Local Purchasing
DJF
Purchasing Procedures
DJG
Vendor Relations
DK
Payment Procedures
DLA
Payday Schedules
DLB
Salary Deductions
DLC
DLC-R
DLC-A
Expense Reimbursements
DM
DM-A
Cash in School Buildings
DN
School Properties Disposal Procedure

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SECTION E: SUPPORT SERVICES. Section E of the policy classification system provides a repository for statements on non-instructional services and programs, including most of those that fall in the area of business management such as safety, buildings and management (not construction), transportation, and food services.
Policy Regulation Form Description
EA
Support Services Goal
EB
Safety Program
EBA
Buildings and Grounds Inspections
EBB
Accident Prevention and Safety Procedures
EBBA
First Aid
EBBB
Accident Reports
EBC
Emergency Response Plans
EBCA
Bomb Threats
EBCB
Fire Drills
EBCD
Emergency Closings
ECA
ECA-R
Buildings and Grounds Security
ECAA
Equal Access Policy
ECAB
Vandalism
ECAC
Video Surveillance
ECB
Buildings and Grounds Maintenance
ECF
Energy Conservation
EDBA
Maintenance and Control of Instructional Materials
EEA
Student Transportation Services
EEAA
Walkers and Riders
EEAB
School Bus Scheduling and Routing
EEAC
School Bus Safety Program
EEACA
School Bus Driver Examination and Training
EEACC
EEACC-R
EEACC-R2
Student Conduct on School Busses (Also JFCC)
EEAD
Special Use of School Busses
EEADA
EEADA-A
EEADA-AA
Use of Private Vehicles
EEAE
Non-Resident Bus Service
EF
Food Services Management
EFB
Free and Reduced Price Food Services
EFC
Meal Charge Policy
EGAA
EGAA-R
Printing and Duplicating Services/Copyright Materials
EI
Insurance Management
EIBA
Indemnification of Employees

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SECTION F: FACILITIES DEVELOPMENT. Section F of the policy classification system provides a repository for statements on school construction, remodeling and modernizing, temporary facilities, and facilities retirement plans.
Policy Regulation Form Description
FA
Facilities Development Goals
FB
Facilities Planning
FC
Facilities Capitalization Program
FD
Bond Campaign
FEA
Educational Specifications
FEB
Selection of Architect
FEC
Facilities Development Plans and Specifications
FECA
Site Plans and Specifications
FED
Construction Cost Estimates and Determinations
FEE
Site Acquisition Procedure
FEFA
Contractor’s Fair Employment Clause
FEFB
Contractor’s Affidavits and Guarantees
FEG
Supervision of Construction
FL
Retirement of Facilities

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SECTION G: PERSONNEL. Section G of the policy classification system provides a repository for personnel policies. This section has three main sub-divisions: sub-section GB presents policy topics that pertain to all employees; sub section GC presents policy topics that pertain to professional personnel who must hold certification by the state to serve in their position; sub-section GB is for policies pertaining to support, auxiliary, or non-certified personnel.
Policy Regulation Form Description
GA
Personnel Policies Goals
GB
GB-E
General Reference Policy
GBA
Equal Opportunity Employment
GBAA
Veterans Preference
GBC
Staff Ethics
GBCB
Staff Conduct
GBCBA
Freedom of Expression
GBCBAA
Search and Seizure
GBCBB
Employee Use of Networking Sites
GBE
Staff Health and Safety
GBEB
GBEB-R
Employee Communicable Diseases
GBEC
Use of Alcohol and Other Drugs by Employees
GBG
Staff Participation in Political Activities
GBI
Staff Gifts and Solicitations
GBK
Smoking on School Premises
GBL
GBL-F
GBL-E
Personnel Records
GBM
GBM-R

Staff Complaints and Grievances
GC
Professional Staff
GCA
Professional Staff Positions
GCAA
Professional Staff Contracts and Compensation Plans
GCAA-R
Job Description: Teacher
GCAB-R
Job Description: Principal
GCB
GCB-E
Qualifications of Teachers
GCBA
Professional Staff Salary Schedules
GCBC
Professional Staff Fringe Benefits
GCBCC
Tax Sheltered Annuity Program
GCBD
Professional Staff Leaves and Absences
GCBDA
Professional Staff Sick Leave
GCBDB
Professional Staff Personal Leave
GCBDC
Professional Staff Jury Leave
GCBDD
Military Leave of Absence
GCBDE
GCBDE-R
Family and Medical Leave
GCBE
Professional Staff Vacations and Holidays
GCC
Professional Staff Recruiting
GCD
Professional Staff Hiring
GCDB/GDDB
GCDB-E(1)

GCDB-E(2)
Background Checks
GCE
Part-Time and Substitute Professional Staff Employment
GCFA
Mentor Teachers/Mentor Teaching Program
GCG
GCG-R
GCG-E
Professional Staff Employment Status
GCI
Professional Staff Assignments and Transfers
GCJ
Professional Staff Time Schedules
GCK
Professional Staff Work Load
GCL
Professional Staff Development Opportunities
GCN
Evaluation of Professional Staff
GCPA
Reduction in Professional Staff Work Force
GCPB
Resignation of Professional Staff Members
GCPC
Retirement of Professional Staff Members
GCPD
GCPD-E
Suspension and Dismissal of Professional Staff Members
GCQAB
Tutoring for Pay
GCQB
Professional Research and Publishing
GD
Support Staff
GDA
Support Staff Positions
GDB
Support Staff Contracts and Compensation Plans
GDBC
Support Staff Fringe Benefits
GDBD
Support Staff Leaves and Absences
GDBDA
Support Staff Sick Leave
GDBDE
GDBDE-R
Family and Medical Leave
GDBE
Support Staff Vacations and Holidays
GDC/GDCA
Support Staff Recruiting, Hiring, and Posting of Vacancies
GDDB/GCDB
Background Checks
GDG
Support Staff Probation and Tenure
GDI
Support Staff Assignments and Transfers
GDJ
Support Staff Time Schedules
GDL
Support Staff Development Opportunities
GDN
Evaluation of Support Staff
GDO
Support Staff Promotions
GDPA
Reduction in Support Staff Work Force
GDPB
Resignation of Support Staff Members
GDPC
Retirement of Support Staff Members
GDPD
Suspension and Dismissal of Support Staff Members
GDQ
Teacher Assistants/Para-Professionals

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SECTION H: NEGOTIATIONS. Section H of the policy classification system provides a repository for statements pertaining to the process of negotiating with staff units recognized by the school board
Policy Regulation Form Description
HA
Negotiations Goals
HB
Negotiations Legal Status
HC
Scope of Negotiations
HD
School Board Negotiating Powers and Duties
HE
HE-R
Board Negotiating Agents
HG
Staff Negotiating Organizations
HH
Privileges of Staff Negotiating Organizations
HJ
Negotiations Procedures
HL
Preliminary Negotiated Agreement Disposition
HN
Impasse Procedures
HO
Staff Job Actions – “Strike”

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SECTION I: INSTRUCTION. Section I provides a repository for statements on the instructional program: basic programs, special programs, activities programs, instructional resources, and academic achievement.
Policy Regulation Form Description
IA
Instructional Goals
IB
Academic Freedom
IC/ICA
School Year/School Calendar
ID
School Day
IE
Organization of Instruction
IF
Curriculum Development
IFB


Experimental/Pilot Projects
IFD
Curriculum Adoption
IGA
Basic Instructional Program
IGAA
Citizenship Education
IGAB
Human Relations Education (Moral/Character Instruction)
IGAC
Teaching About Religion
IGAD
General and Specific Occupational Education
IGAF
Health and Physical Education
IGAG
Teaching About Drugs, Alcohol, and Tobacco
IGAH/IGAI
Family Life/Sex Education
IGAJ Wellness Policy (Also AE)
IGBA
Programs for Handicapped Children
IGBB
Programs for Gifted Children
IGBC
Limited English Proficiency Instruction
IGBG
Homebound Instruction
IGBH
Alternative School Programs
IGC
Extended Instructional Programs
IGCA
Summer School
IGCB
Distance Learning
IGCD
Advanced College Placement and Dual Credit Courses (Also LEB)
IGD
Co-Curricular and Extra-Curricular Programs
IGDA
IGDA-R
Student Organizations
IGDB
Student Publications
IGDD
Student Performances
IGDF
Student Fund-Raising Activities
IGDG
Student Activities Funds Management
IGDI
Interscholastic Athletics
IGDJ
Concussion Awareness and Prevention
IGDK
Participation of Alternative Instruction Students
IGE
Adult Education Programs
IHA
Grouping for Instruction
IHB
Class Size
IHC
Scheduling for Instruction
IIA
Instructional Materials
IIAA
Textbook Selection and Adoption
IIAC
Library Materials Selection and Adoption
IIBA
Teacher Aides/Paraprofessionals
IIBD
School Libraries
IIBE
Instructional Television
IIBG
Use of Computers and Networks (Agreements)
IIBGA-A
Network/Internet Terms & Conditions for Use
IIBG-E
Parent Consent to Publish Student Photos/Work
IIBG-R
Web Publishing Guidelines
IIBG-T
E-mail Acceptable Use
IIBGA
District Owned Computers
IIC
Community Instructional Resources
IICC
School Volunteers and Chaperones
IJ
Guidance Program
IK
Academic Achievement
IKA
Grading Systems
IKAB
Student Progress Reports to Parents
IKB
Homework
IKE
Promotion and Retention of Students
IKF/IKFA
Graduation Requirements/Early Graduation
IKFA-A 
Pathways to Graduation
IKFA-E
Minimum State Graduation Requirements
IL
Testing Programs
ILB
State Required Assessments
IM
Evaluation of Instructional Programs (Also AFE)
INB
Teaching About Controversial Issues
IND
School Ceremonies and Observances
INDA/INDB
Patriotic Exercises/Flag Displays
ING
Animals in Schools

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SECTION J: STUDENTS. Section J provides a repository for statements concerning students – admissions, attendance, rights and responsibilities, conduct, discipline, health and welfare services. However, all policies pertaining to the instruction of students, curricular and co-curricular programs are filed in the section I: Instruction.
Policy Regulation Form Description
JA
Student Policy Goals
JB
Equal Educational Opportunities
JEA
Compulsory Attendance Ages
JEAA
Students Alternative Instruction
JEB
Entrance Age
JEC
School Admissions
JECA
Admission of Resident Students
JECAA
JECAA-R
JECAA-E
Admission of New Residents and Students from Unaccredited Schools
JECAC
Transfer from an Accredited School
JECB/JECC
JECB-R
Admission of Nonresident Students/Assignment of Resident Students
JECBA
Admission of Exchange and Foreign Students
JECE
Student Withdrawal from School
JED
Student Absences and Excuses
JEDA
Truancy
JEDB
Student Dismissal Procedures
JEE
Student Attendance Accounting
JEF
Released Time for Students
JEFA 
Senior Privileges
JEG
Exclusions and Exemptions from Public School Attendance
JF
Students’ Rights and Responsibilities
JFA
Student Due Process Rights
JFAA
Search and Seizure
JFB
Education of Homeless Children
JFC
Student Conduct
JFCA
Student Dress Code
JFCB
Gangs
JFCC
JFCC-R
Student Conduct on School Busses (Also EEACC)
JFCD
Cyber Bullying
JFCE
JFCE-R
JFCE-E
Student Bullying
JFCF
Hazing
JFCG
Smoking by Students
JFCH/JFCI
Alcohol and Other Drug Use by Students
JFCJ
Dangerous Weapons in the School
JFCK
Cell Phones and Personal Technology Devices
JFCL
Student Registered Sex Offenders
JFE/JFF
Pregnant/Married Students
JFEE
Participation in Work Study Programs
JFG
Interrogations and Searches
JFH
Student Complaints and Grievances
JG
Student Discipline
JGA
Prohibition of Corporal Punishment
JGB
JGB-E(1)
Restraint and Seclusion
JGB-E(2)
Restraint and Seclusion Debriefing Form
JGD/JGE
JGD/JGE-R
Student Suspension/Expulsion
JGE-E(1)
Student Suspension/Expulsion (Notice of Hearing)

JGE-E(2) Student Suspension/Expulsion (Waiver of Hearing)
JGE-E(3)
Student Suspension/Expulsion (Finding of Fact)
JGE-E(4)
Student Suspension/Expulsions (Notice to Parent of SPED Student)
JHC
Student Health Services and Requirements
JHCA


Physical Examinations and Inoculations of Students
JHCC
JHCC-R

Student Communicable Diseases
JHCD
JHCD-R

Administering Medicines to Students
JHCDB


Epinephrine Auto-Injectors
JHFA


Supervision of Students
JHFB


Student Safety Patrol
JHG


Reporting Child Abuse
JL


Student Gifts and Solicitations
JN


Student Fees, Fines, and Charges
JNA


Loaning of Textbooks
JO

JO-E(1)
Student Records
JOA

JOA-E(1)
Student Directory Information
JOA-E(2)
Student Directory Information Opt-Out

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SECTION K: SCHOOL-COMMUNITY RELATIONS.Section K provides a repository for statements on relations with the general public and with other community and public agencies, except other educational agencies and groups
Policy Regulation Form Description
KA
School-Community Relations Goals
KB
Public Information Program
KBA
KBA-E
Public’s Right to Know
KBC
News Media Relations
KBCA
News Releases
KBE
Bond Campaigns (Also FD)
KC
Community and Parent Involvement in Decision-Making (Also ABA)
KD
Public Participation at Board Meetings (Also BDDDH)
KDG
KDG-E
Consumption of Alcoholic Beverages on School Property
KF
Community Instructional Resources (Also IIC)
KG
KG-E
Community Use of School Facilities
KG-R(1)
Facilities Use Agreement
KG-R(2)
Track Rental Contract
KGA
Arena/Gym/Weight Room Supervision Policy
KGB
Public Conduct on School Property
KGBA
Spectator Conduct at School Activities
KGC
Smoking on School Premises (Also GBK)
KH
Public Gifts to the Schools
KI/KJ
Public Solicitations/Advertising in the Schools
KK


Visitors to the Schools
KL

KL-E(1)
Complaints Against School Employee
KL-E(2)
Complaints Against School Employee Appeal to Superintendent
KL-E(3)
Complaints Against School Employee Appeal to Board
KLB

KLB-E
Public Complaints about the Curriculum or Instructional Materials
KLD


Public Complaints about School Personnel
KMA


Relations with Parent Organizations
KMB
KMB-R

Title I Parent Involvement
KMC
Annual Notification to Parents
KMI


Relations with Political Organizations (Public Funds)
KN


Relations with Governmental Authorities

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SECTION L: EDUCATION AGENCY RELATIONS. Section L provides a repository for statements which concern the district’s relationship with other education agencies – other school districts, regional or service districts, private schools, colleges and universities, educational research organizations, and state and national education agencies.
Policy Regulation Form Description
LA
Education Agency Relations Goals
LB
Relations with Other Schools and School Districts
LBB
Cooperative Educational Programs
LEB
Advanced College Placement and Dual Credit Courses (Also IGCD)
LI
Relations with Educational Accreditation Agencies


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