District Policy Manual

 

 
SECTION A: FOUNDATIONS AND BASIC COMMITMENTS
SECTION B: BOARD GOVERNANCE AND OPERATIONS
SECTION C: GENERAL SCHOOL ADMINISTRATION
SECTION D: FISCAL MANAGEMENT
SECTION E: SUPPORT SERVICES
SECTION F: FACILITIES DEVELOPMENT
SECTION G: PERSONNEL
SECTION H: NEGOTIATIONS
SECTION I: INSTRUCTION
SECTION J: STUDENTS
SECTION K: SCHOOL-COMMUNITY RELATIONS
SECTION L: EDUCATION AGENCY RELATIONS

 

SECTION A: FOUNDATIONS AND BASIC COMMITMENTS. Section A of the policy classification system is a repository for statements related to the district’s legal role in providing public education and the underlying principles on which the district operates.  The policies in this section provide a setting for all of the school board’s other policies.

Policy

Regulation

Form

Description

AA

 

 

School District Legal Status

ABA

 

 

Community Involvement in Decision-Making (Also KC)

ABAA

ABAA-R

 

Title I “Parental Involvement Guidelines”

ABAB

 

 

Parent Involvement Policy

ABAC

 

 

Relations with Parents

AC

 

AC-E(1)

Nondiscrimination in Federal Programs

    AC-E(2)
Nondiscrimination in Federal Programs Appeal to Superintendent
    AC-E(3)
Nondiscrimination in Federal Programs Appeal to Board

ACAA

 

ACAA-E(1)

Sexual Harassment Policy

    ACAA-E(2)
Sexual Harassment Complaint Appeal to Superintendent
    ACAA-E(3)
Sexual Harassment Complaint Appeal to Board

ACB

 

 

Nondiscrimination on the Basis of Handicap/Disability

AD

 

 

School Philosophy

ADA

 

 

Mission Statement

ADB

 

 

School District Goals and Objectives

ADC

 

 

School District “5-Year Goals and Objectives”

AE

 

 

Wellness Policy

AFF

 

 

Complaint Policy for Federal Programs


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SECTION B: BOARD GOVERNANCE AND OPERATIONS.  Section B of the policy classification system is a repository for statements about the school board – how it is elected, organized; how it conducts its meetings and operates.  This section includes bylaws and policies which establish the board’s internal operating procedures.

Policy

Regulation

Form

Description

BA

 

 

Board Operational Goals

BB

 

 

School Board Legal Status

BBA

 

 

School Board Powers and Duties

BBAA

 

 

Board Member Authority

BBB

 

 

School Board Elections

BBBA

 

 

Board Member Qualifications

BBBB

 

BBBB-E

Board Member Oath of Office

BBC/BBD

 

 

Board Member Resignation/Removal from Office

BBE

BBE-R

BBE-E          

School Board Member Vacancy

BBF

 

 

School Board Member Ethics

BBFA

 

BBFA-E

Board Member Conflict of Interest

BCA

 

 

Board Organizational Meeting

BCB

 

 

Board Officers

BCC

 

 

Appointed Board Officials

BCD

 

BCD-E

Board-Superintendent Relationship

BCE

 

 

Board Committees

BCF

 

 

Advisory Committees to the Board

BCG

 

 

School Attorney

BD 

 

 

School Board Meetings

BDA     Electronic Communication by Board Members

BDC

 

 

Executive Sessions

BDDA

 

 

Notification of Board Meetings

BDDB

 

BDDB-E

Agenda Format

BDDC

 

 

Agenda Preparation and Dissemination

BDDD

 

 

Quorum

BDDE

 

BDDE-E

Rules of Order

BDDEA

 

 

Parliamentarian

BDDF

 

 

Voting Method

BDDG

 

 

Minutes

BDDH

 

 

Public Participation at Board Meetings (Also KD)

BFC

 

 

Policy Adoption

BFCA

 

 

Board Review of Regulations (Also CHB)

BFD

 

 

Policy Dissemination

BFE

 

 

Administration in Policy Absence (Also CHD)

BFF

 

 

Suspension of Policies

BFG

 

 

Policy Review and Evaluation…Manual Accuracy Check

BHA

 

 

New Board Member Orientation

BHAA

 

 

Board Member Education

BHB

 

 

Board Member Development Opportunities

BHD

 

 

Board Member Compensation and Expenses

BJ

 

 

School Board Memberships

BK

 

BK-E

Evaluation of School Board Operational Procedures (AFA)


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SECTION C: GENERAL SCHOOL ADMINISTRATION. Section C of the policy classification system provides a repository for statements about the school district management, the administrative structure, school building and department administration.  It is also the location for personnel policies that pertain to the superintendent.

Policy

Regulation

Form

Description

CA

 

 

Administration Goals

CBA

 

 

Superintendent’s Job Description

CBB

 

 

Recruitment and Appointment of Superintendent

CBC/CBD

 

 

Superintendent’s Contract/Compensation and Benefits

CBG

 

CBG-E

Evaluation of the Superintendent (Also AFB)

CC

 

 

Administrative Organization Plan

CCA

 

 

Organizational Chart

CCB

 

 

Lines of Authority

CD

 

 

Administrative Management Team

CE

 

 

Administrative Councils, Cabinets, and Committees

CF

 

 

School Building Administration

CH

 

 

Policy Implementation

CHA

 

 

Development of Regulations

CHB

 

 

Board Review of Regulations (Also BFCA)

CHC

 

 

Regulations Dissemination

CHCA

 

 

Approval of Handbooks and Directives

CHD

 

 

Administration in Policy Absence (Also BFE)

CIA     Principal Evaluations

CK

 

 

Program Consultants

CM

 

 

School District Annual Report


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SECTION D: FISCAL MANAGEMENT. Section D of the policy classification system provides a repository for statements concerning district fiscal affairs and the management of district funds.  Statements relating to the financing of school construction, however, are filed in the F Section (Facilities Development).

Policy

Regulation

Form

Description

DA

 

 

Fiscal Management Goals

DB

 

 

Annual Budget

DBB

 

 

Fiscal Year

DBC

 

 

Budget Deadlines and Schedules

DBD

 

 

Budget Planning

DBDA

 

 

General Fund Balance

DBH

 

 

Budget Adoption Procedures

DBJ

 

 

Budget Implementation

DBK

 

 

Budget Transfer Authority

DBKA

 

 

Promissory Notes

DC

 

 

Taxing and Borrowing Authority/Limitations

DCA

 

 

Excess Tax Levy (Opt-Out)

DD

 

 

Funding Proposals and Applications

DE

 

 

Revenues from Tax Sources

DFA

 

 

Revenues from Investments

DFB

 

 

Revenues from School-Owned Real Estate

DG

 

 

Depository of Funds

DGA

 

 

Authorized Signatures

DGD

 

 

Credit Card Use Policy

DH

 

 

Bonded Employees and Officers

DI

 

 

Fiscal Accounting and Reporting

DIB

 

 

Types of Funds

DIC

 

 

Financial Reports and Statements

DID

 

 

Inventories

DID-A

 

 

Fixed Asset Capitalization Policy

DIE

 

 

Audits

DJ

 

 

Purchasing

DJB

 

 

Petty Cash Accounts

DJBA

 

 

Incidental Accounts

DJC

 

 

Bidding Requirements

DJD

 

 

Local Purchasing

DJF

 

 

Purchasing Procedures

DJG

 

 

Vendor Relations

DK

 

 

Payment Procedures

DLA

 

 

Payday Schedules

DLB

 

 

Salary Deductions

DLC

DLC-R

DLC-A

Expense Reimbursements

DM

 

DM-A

Cash in School Buildings

DN

 

 

School Properties Disposal Procedure


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SECTION E: SUPPORT SERVICES. Section E of the policy classification system provides a repository for statements on non-instructional services and programs, including most of those that fall in the area of business management such as safety, buildings and management (not construction), transportation, and food services.

Policy

Regulation

Form

Description

EA

 

 

Support Services Goal

EB

 

 

Safety Program

EBA

 

 

Buildings and Grounds Inspections

EBB

 

 

Accident Prevention and Safety Procedures

EBBA

 

 

First Aid

EBBB

 

 

Accident Reports

EBC

 

 

Emergency Response Plans

EBCA

 

 

Bomb Threats

EBCB

 

 

Fire Drills

EBCD

 

 

Emergency Closings

ECA

ECA-R

 

Buildings and Grounds Security

ECAA

 

 

Equal Access Policy

ECAB

 

 

Vandalism

ECAC

 

 

Video Surveillance

ECB

 

 

Buildings and Grounds Maintenance

ECF

 

 

Energy Conservation

EDBA

 

 

Maintenance and Control of Instructional Materials

EEA

 

 

Student Transportation Services

EEAA

 

 

Walkers and Riders

EEAB

 

 

School Bus Scheduling and Routing

EEAC

 

 

School Bus Safety Program

EEACA

 

 

School Bus Driver Examination and Training

EEACC

EEACC-R

EEACC-R2

Student Conduct on School Busses (Also JFCC)

EEAD

 

 

Special Use of School Busses

EEADA

EEADA-A

EEADA-AA

Use of Private Vehicles

EEAE

 

 

Non-Resident Bus Service

EF

 

 

Food Services Management

EFB

 

 

Free and Reduced Price Food Services

EGAA

EGAA-R

 

Printing and Duplicating Services/Copyright Materials

EI

 

 

Insurance Management

EIBA

 

 

Indemnification of Employees


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SECTION F: FACILITIES DEVELOPMENT. Section F of the policy classification system provides a repository for statements on school construction, remodeling and modernizing, temporary facilities, and facilities retirement plans.

Policy

Regulation

Form

Description

FA

 

 

Facilities Development Goals

FB

 

 

Facilities Planning

FC

 

 

Facilities Capitalization Program

FD

 

 

Bond Campaign

FEA

 

 

Educational Specifications

FEB

 

 

Selection of Architect

FEC

 

 

Facilities Development Plans and Specifications

FECA

 

 

Site Plans and Specifications

FED

 

 

Construction Cost Estimates and Determinations

FEE

 

 

Site Acquisition Procedure

FEFA

 

 

Contractor’s Fair Employment Clause

FEFB

 

 

Contractor’s Affidavits and Guarantees

FEG

 

 

Supervision of Construction

FL

 

 

Retirement of Facilities


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SECTION G: PERSONNEL.  Section G of the policy classification system provides a repository for personnel policies.  This section has three main sub-divisions:  sub-section GB presents policy topics that pertain to all employees; sub section GC presents policy topics that pertain to professional personnel who must hold certification by the state to serve in their position; sub-section GB is for policies pertaining to support, auxiliary, or non-certified personnel.

Policy

Regulation

Form

Description

GA

 

 

Personnel Policies Goals

GB

 

GB-E

General Reference Policy

GBA

 

 

Equal Opportunity Employment

GBAA     Veterans Preference

GBC

 

 

Staff Ethics

GBCA

 

 

Staff Conflict of Interest

GBCB

 

 

Staff Conduct

GBCBA

 

 

Freedom of Expression

GBCBAA

 

 

Search and Seizure

GBCBB

 

 

Employee Use of Networking Sites

GBE

 

 

Staff Health and Safety

GBEB

GBEB-R

 

Employee Communicable Diseases

GBEC

 

 

Use of Alcohol and Other Drugs by Employees

GBG

 

 

Staff Participation in Political Activities

GBI

 

 

Staff Gifts and Solicitations

GBK

 

 

Smoking on School Premises

GBL

GBL-F

 

 

GBL-E

Personnel Records

GBM

GBM-R

GBM-E

Staff Complaints and Grievances

GC

 

 

Professional Staff

GCA

 

 

Professional Staff Positions

GCAA

 

 

Professional Staff Contracts and Compensation Plans

 

GCAA-R

 

Job Description: Teacher

 

GCAB-R

 

Job Description: Principal

GCB

 

GCB-E

Qualifications of Teachers

GCBA

 

 

Professional Staff Salary Schedules

GCBC

 

 

Professional Staff Fringe Benefits

GCBCC

 

 

Tax Sheltered Annuity Program

GCBD

 

 

Professional Staff Leaves and Absences

GCBDA

 

 

Professional Staff Sick Leave

GCBDB

 

 

Professional Staff Personal Leave

GCBDC

 

 

Professional Staff Jury Leave

GCBDD

 

 

Military Leave of Absence

GCBDE

GCBDE-R

 

Family and Medical Leave

GCBE

 

 

Professional Staff Vacations and Holidays

GCC

 

 

Professional Staff Recruiting

GCD

 

 

Professional Staff Hiring

GCDB/GDDB

 

 

Background Checks

GCE

 

 

Part-Time and Substitute Professional Staff Employment

GCFA

 

 

Mentor Teachers/Mentor Teaching Program

GCG

GCG-R

GCG-E

Professional Staff Employment Status

GCI

 

 

Professional Staff Assignments and Transfers

GCJ

 

 

Professional Staff Time Schedules

GCK

 

 

Professional Staff Work Load

GCL

 

 

Professional Staff Development Opportunities

GCN

 

 

Evaluation of Professional Staff

GCPA

 

 

Reduction in Professional Staff Work Force

GCPB

 

 

Resignation of Professional Staff Members

GCPC

 

 

Retirement of Professional Staff Members

GCPD

 

GCPD-E

Suspension and Dismissal of Professional Staff Members

GCQAB

 

 

Tutoring for Pay

GCQB

 

 

Professional Research and Publishing

GD

 

 

Support Staff

GDA

 

 

Support Staff Positions

GDB

 

 

Support Staff Contracts and Compensation Plans

GDBC

 

 

Support Staff Fringe Benefits

GDBD

 

 

Support Staff Leaves and Absences

GDBDA

 

 

Support Staff Sick Leave

GDBDE

GDBDE-R

 

Family and Medical Leave

GDBE

 

 

Support Staff Vacations and Holidays

GDC/GDCA

 

 

Support Staff Recruiting, Hiring, and Posting of Vacancies

GDDB/GCDB

 

 

Background Checks

GDG

 

 

Support Staff Probation and Tenure

GDI

 

 

Support Staff Assignments and Transfers

GDJ

 

 

Support Staff Time Schedules

GDL

 

 

Support Staff Development Opportunities

GDN

 

 

Evaluation of Support Staff

GDO

 

 

Support Staff Promotions

GDPA

 

 

Reduction in Support Staff Work Force

GDPB

 

 

Resignation of Support Staff Members

GDPC

 

 

Retirement of Support Staff Members

GDPD

 

 

Suspension and Dismissal of Support Staff Members

GDQ

 

 

Teacher Assistants/Para-Professionals


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SECTION H: NEGOTIATIONS.  Section H of the policy classification system provides a repository for statements pertaining to the process of negotiating with staff units recognized by the school board

Policy

Regulation

Form

Description

HA

 

 

Negotiations Goals

HB

 

 

Negotiations Legal Status

HC

 

 

Scope of Negotiations

HD

 

 

School Board Negotiating Powers and Duties

HE

HE-R

 

Board Negotiating Agents

HG

 

 

Staff Negotiating Organizations

HH

 

 

Privileges of Staff Negotiating Organizations

HJ

 

 

Negotiations Procedures

HL

 

 

Preliminary Negotiated Agreement Disposition

HN

 

 

Impasse Procedures

HO

 

 

Staff Job Actions – “Strike”


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SECTION I: INSTRUCTION. Section I provides a repository for statements on the instructional program: basic programs, special programs, activities programs, instructional resources, and academic achievement.

Policy

Regulation

Form

Description

IA

 

 

Instructional Goals

IB

 

 

Academic Freedom

IC/ICA

 

 

School Year/School Calendar

ID

 

 

School Day

IE

 

 

Organization of Instruction

IF

 

 

Curriculum Development

IFB

 

 

Experimental/Pilot Projects

IFD

 

 

Curriculum Adoption

IGA

 

 

Basic Instructional Program

IGAA

 

 

Citizenship Education

IGAB

 

 

Human Relations Education (Moral/Character Instruction)

IGAC

 

 

Teaching About Religion

IGAD

 

 

General and Specific Occupational Education

IGAF

 

 

Health and Physical Education

IGAG

 

 

Teaching About Drugs, Alcohol, and Tobacco

IGAH/IGAI

 

 

Family Life/Sex Education

IGAJ

 

 

Wellness Policy (Also AE)

IGBA

 

 

Programs for Handicapped Children

IGBB

 

 

Programs for Gifted Children

IGBG

 

 

Homebound Instruction

IGBH

 

 

Alternative School Programs

IGC

 

 

Extended Instructional Programs

IGCA

 

 

Summer School

IGCB

 

 

Distance Learning

IGCD

 

 

Advanced College Placement and Dual Credit Courses (Also LEB)

IGD

 

 

Co-Curricular and Extra-Curricular Programs

IGDA

IGDA-R

 

Student Organizations

IGDB

 

 

Student Publications

IGDD

 

 

Student Performances

IGDF

 

 

Student Fund-Raising Activities

IGDG

 

 

Student Activities Funds Management

IGDI

 

 

Interscholastic Athletics

IGDJ

 

 

Concussion Awareness and Prevention

IGDK

 

 

Participation of Alternative Instruction Students

IGE

 

 

Adult Education Programs

IHA

 

 

Grouping for Instruction

IHB

 

 

Class Size

IHC

 

 

Scheduling for Instruction

IIA

 

 

Instructional Materials

IIAA

 

 

Textbook Selection and Adoption

IIAC

 

 

Library Materials Selection and Adoption

IIBA

 

 

Teacher Aides/Paraprofessionals

IIBD

 

 

School Libraries

IIBE

 

 

Instructional Television

IIBG

 

 

Use of Computers and Networks (Agreements)

 

 

IIBGA-A

Network/Internet Terms & Conditions for Use

 

 

IIBG-E

Parent Consent to Publish Student Photos/Work

 

IIBG-R

 

Web Publishing Guidelines

 

 

IIBG-T

E-mail Acceptable Use

IIBGA

 

 

District Owned Computers

IIC

 

 

Community Instructional Resources

IICC

 

 

School Volunteers and Chaperones

IJ

 

 

Guidance Program

IK

 

 

Academic Achievement

IKA

 

 

Grading Systems

IKAB

 

 

Student Progress Reports to Parents

IKB

 

 

Homework

IKE

 

 

Promotion and Retention of Students

IKF/IKFA

 

 

Graduation Requirements/Early Graduation

 

 

IKFA-A

 

IKFA-A

 

Pathways to Graduation

 

 

IKFA-E

 

Minimum State Graduation Requirements

IL

 

 

Testing Programs

ILB     State Required Assessments

IM

 

 

Evaluation of Instructional Programs (Also AFE)

INB

 

 

Teaching About Controversial Issues

IND

 

 

School Ceremonies and Observances

INDA/INDB

 

 

Patriotic Exercises/Flag Displays

ING

 

 

Animals in Schools


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SECTION J: STUDENTS. Section J provides a repository for statements concerning students – admissions, attendance, rights and responsibilities, conduct, discipline, health and welfare services.  However, all policies pertaining to the instruction of students, curricular and co-curricular programs are filed in the section I: Instruction.

Policy

Regulation

Form

Description

JA

 

 

Student Policy Goals

JB

 

 

Equal Educational Opportunities

JEA

 

 

Compulsory Attendance Ages

JEAA 

 

 

Students Alternative Instruction

JEB

 

 

Entrance Age

JEC 

 

 

School Admissions

JECA

 

 

Admission of Resident Students

JECAA 

JECAA-R

JECAA-E

Admission of New Residents and Students from Unaccredited Schools

JECAC     Transfer from an Accredited School

JECB/JECC

JECB-R

 

Admission of Nonresident Students/Assignment of Resident Students

JECBA

 

 

Admission of Exchange and Foreign Students

JECE

 

 

Student Withdrawal from School

JED

 

 

Student Absences and Excuses

JEDA

 

 

Truancy

JEDB

 

 

Student Dismissal Procedures

JEE

 

 

Student Attendance Accounting